Contract management
for rental business

Scale your leasing business even faster, more efficiently and sustainably.

BENEFITS

Time is money. This principle is particularly important in the real estate industry. Neither tenants nor landlords, brokers nor property managers want to spend days or weeks dealing with legal bureaucracy. This is exactly where we come in.

With PACTA you can change that and lead your company to an exponential increase in efficiency through sustainable work processes and thus create a competitive advantage.

1

One central core system for lease management

All parties involved usually communicate independently via e-mail or written exchanges of letters. Individual processes have to be forwarded, put into context, discussed and released many times.

With PACTA, you can control and implement all legal processes on a single platform. In this way, you create a uniform solution for all parties involved and optimize the entire lifecycle of your tenancies, from tenant self-disclosure to termination.

2

Automation of recurring processes

The prevailing lease management involves numerous manual processes. With PACTA, you can automate the digitalization of paper documents, document creation, approvals and authorizations, extraction of contract data, and deadline management. As a result, you can create complex, fully customized commercial leases in as little as eight minutes, instead of the average 80 minutes it used to take. You can even individualize your standard residential leases or modernization declarations in less than 5 minutes.

3

Error minimization and legal security

Currently, landlords and property managers usually draw up rental agreements without legal assistance. When individualizing contract forms, legal errors or ambiguous clauses often arise.

With PACTA, you have on-demand access to prefabricated contract forms and legal processes that are designed and managed by internal lawyers or external attorneys. With approval processes for additional or special content, you retain control over the documents at all times while ensuring maximum agility of your lease structures. As a result, you create more legal certainty and eliminate an average of 75% of the sources of error in your documents.

4

All dates and deadlines at a glance

Searching through rental agreements for relevant contract parameters and filtering your documents according to transactions or rental complexes is time-consuming. However, it becomes even more unpleasant if you miss a deadline due to a lack of clarity and thus have to postpone the modernization of your buildings, for example.

With PACTA you extract all your contract data and contractual deadlines and present them clearly in a searchable and customizable table.

You will never again miss deadlines to announce modernizations or terminate a lease and keep track of all your contracts.

5

Digitalization of paper contracts

We understand that not all companies work with digital documents yet. The step to digitization is not always easy and often requires good change management.

PACTA comes with automated text recognition (OCR) software that automatically turns simple scans into readable PDF documents. This way digitization reaches you sooner and easier than you expected.

6

Sustainability and tenant satisfaction

Concluding contracts by handwritten signatures, mailing and returning paper documents is not only time-consuming but also resource-intensive.

With PACTA Signature, you sign your documents within seconds instead of waiting an average of two weeks for a contract to be returned.

In so doing you can also protect the environment and save costs. For example, a medium-sized company would save an average of almost 300,000 pages of paper, 4.3 tons of wood and 1.5 tons of CO2 per year.

YOUR PROCESS

Optimize your leasing processes throughout the entire lifecycle of your tenancies. From the application process for new tenants to the creation and updating of your leases, modernizations, rent increases, the commissioning of external service providers, your operating cost accounting, and the termination and cancellation of your tenancies. Manage more contract volume in less time.

1

Self-disclosure, rent certificate
& selection process

2

Rental contract

3

Modernization

4

Rent increase

5

Hiring Service Providers and Operating Cost Accounting

6

Cancellation and termination

With PACTA you can scale your business even faster and more sustainably. Find out how and get the first 5 PACTA signatures per month for free during the first year of your contract:

FAQ

What exactly is meant by document automation?

Michael Czapla

Senior Sales Professional

With PACTA, you can automate more than just the creation of contracts. Rather, with PACTA you can automate all your legal operations holistically. From upload to draft, approval, signature, data extraction and deadline management - with PACTA you automate the entire lifecycle of legal documents.

How does document analysis work?

Arthur Gogohia

Data Scientist

For our automated extraction of relevant information from documents, we rely on state-of-the-art deep learning architectures. In the first step, a specially trained neural network recognizes important parts within a document. In the second step, our algorithms process this information into insightful findings. In the third step, the data is sorted and clearly presented on the platform.

How does automatic text recognition work for documents?

Jeffry Cacho

Data Scientist

We achieve automated extraction of text from scans in two steps. First we use image processing algorithms to optimize the quality of the scans. Our customized deep learning model then detects existing text in the image with pixel precision and converts it into digital text. This makes scans searchable and eliminates the need to manually type out the text.

CURRENT CUSTOMERS

Our customers and partners trust in PACTA and our expertise.

"With PACTA, we can automate the creation of bond terms and conditions as well as investment and securities information sheets with a high degree of individualization. This gives us more time to structure investment and hedging concepts on a case-by-case basis and to advise our clients individually on financing issues."

Dr. Matthias Möller, Partner at SCHIEDERMAIR Rechtsanwälte in Frankfurt am Main

"We operate one of the largest online law firms in Germany. PACTA is our technical basis with the help of which we can create and update our online contract forms in a scalable way. PACTA offers us a significant speed and efficiency advantage over our competitors. It enables us to offer all our consulting services at any time, on demand, with the highest quality and at fair prices. In addition, we gain more time for client support."

Dr. Georg Schröder, LL.M., Managing Director at legal data Schröder Rechtsanwaltsgesellschaft mbH

"By using PACTA, we were able to accelerate our digitization process in an uncomplicated and fast way. PACTA offers us the possibility to work even more efficiently and independent of location."

Thomas Knüppel, Partner at Klopsch & Partner Rechtsanwälte mbB

"Without PACTA, it is hardly conceivable that a consultation with a lawyer in a distant city could proceed in this way. As a company that offers digitization projects ourselves, we are very enthusiastic about the potential of PACTA."

Jörg Godau, Managing Director at VRR Consulting

With PACTA you can scale your business even faster and more sustainably. Find out how and receive the first 5 PACTA signatures per month for free during the first year of your contract: