Contract management
for HR departments

Scale your HR processes even faster, more efficiently and more sustainable.

BENEFITS

Time is money. This principle is especially important in human resources. Neither your HR team nor your employees can or want to spend days or weeks dealing with legal bureaucracy. This is exactly where PACTA comes in.

1

One central core system for legal processes

A contract requires at least two people. However, there are many more people who have a point of contact in the lifecycle of legal documents. The parties involved usually communicate independently of each other by e-mail or even by exchanges of letters. Individual processes thus have to be forwarded, put into context, discussed and released many times.

PACTA brings together management, legal, HR and employees on one platform and maps the right workflows for each internal and external stakeholder. Let all legal processes be managed on a single platform by management and the legal department and have it implemented by the HR department. This way, you create a unified solution for all stakeholders and optimize the entire lifecycle of your employment relationships from application to termination.

2

Scalable contract processes on demand

Employment contracts are currently concluded within 55 days on average. However, the time required to coordinate individual contract parameters with the contractual partner is often only a few hours. The devourers of time are administrative activities and inefficient document creation and processing.

With PACTA you have the exact solution to this problem. Only once, management and the legal department define the required contract forms and legal processes. HR can then access these workflows permanently on demand and initiate the hiring process and all processes during the employment relationship immediately, independently and directly. Increase HR productivity by an average of 44%.

3

Legal security with maximum agility

In order to shorten HR processes even without contract management, HR employees often individualize legal agreements themselves and without legal counsel. This often results in legal errors or ambiguous clauses.

With PACTA, your legal department manages all legal HR processes without being overloaded with simple recurring tasks. As a result, you create more legal certainty and eliminate an average of 75% of the sources of errors in your documents. Management and the legal department can determine in advance a legal framework within which your HR department may operate without further coordination. If individual contract clauses exceed this framework, an automated release and approval process starts. You and your legal team maintain control over your documents at all times, while ensuring maximum agility in your employment relationships.

4

Optimization of your contract negotiations

If contract negotiations become necessary, they usually consist of endless e-mail chains and editing word documents in markup mode as well as hundreds of comments.

With PACTA, you negotiate and edit contracts together with all parties in real time. As a result, you halve both the number of your negotiation steps and your absolute negotiation time.

5

All data and deadlines at a glance

Searching through employment contracts for relevant contract parameters and filtering your documents by employee or personnel segment is time-consuming. However, it is even more unpleasant when you miss a notice period due to a lack of clarity and are bound to the employment relationship for further months.

PACTA extracts all their contract data and contractual deadlines for you and presents them clearly in a searchable spreadsheet that can be customized to your needs. Create HR audit reports an average of 31% faster than before. Keep track of all your contract parameters at all times and never miss a deadline again.

6

Digitalization of your paper contracts

We understand that not all companies work with digital documents yet. The step to digitization is not always easy and often requires good change management.

We have approached this problem and came up with a solution as easy as possible for you. PACTA comes with automated text recognition (OCR) software that automatically turns simple scans into readable PDF documents.

This way digitization reaches you sooner and easier than you expected.

7

Sustainability and employee satisfaction

Concluding contracts by handwritten signatures, mailing and returning paper documents is not only time-consuming but also resource-intensive. With PACTA Signature, you sign your documents in seconds instead of waiting an average of two weeks for a contract to be returned. This increases your employees' satisfaction with regard to the legal onboarding process by an average of 80%.

Protect the environment and save costs. For example, a mid-sized company would save an average of nearly 300,000 pages of paper, 4.3 tons of wood, and 1.5 tons of CO2 per year.

YOUR PROCESS

Optimize your legal processes across the entire lifecycle of your employment relationships. From the application process, drafting of the employment contract, approval by management or legal, digital signature and monitoring of your employment contracts, to term and termination management. Manage more contract volume in less time.

1

Digital application process

2

Recruitment, digital contracting and onboarding

3

Document storage and internal collaboration

4

Digital negotiation of target agreements

5

Approval of contracts and agreements

6

Digital signature of all agreements

7

Monitoring and reporting

8

Termination, extension or adjustment

With PACTA you can scale your business even faster and more sustainably. Find out how and get the first 5 PACTA signatures per month for free during the first year of your contract:

FAQ

What exactly is meant by document automation?

Michael Czapla

Senior Sales Professional

With PACTA, you can automate more than just the creation of contracts. Rather, with PACTA you can automate all your legal operations holistically. From upload to draft, approval, signature, data extraction and deadline management - with PACTA you automate the entire lifecycle of legal documents.

How does document analysis work?

Arthur Gogohia

Data Scientist

For our automated extraction of relevant information from documents, we rely on state-of-the-art deep learning architectures. In the first step, a specially trained neural network recognizes important parts within a document. In the second step, our algorithms process this information into insightful findings. In the third step, the data is sorted and clearly presented on the platform.

How does automatic text recognition work for documents?

Jeffry Cacho

Data Scientist

We achieve automated extraction of text from scans in two steps. First we use image processing algorithms to optimize the quality of the scans. Our customized deep learning model then detects existing text in the image with pixel precision and converts it into digital text. This makes scans searchable and eliminates the need to manually type out the text.

CURRENT CUSTOMERS

Our customers and partners trust in PACTA and our expertise.

"With PACTA, we can automate the creation of bond terms and conditions as well as investment and securities information sheets with a high degree of individualization. This gives us more time to structure investment and hedging concepts on a case-by-case basis and to advise our clients individually on financing issues."

Dr. Matthias Möller, Partner at SCHIEDERMAIR Rechtsanwälte in Frankfurt am Main

"We operate one of the largest online law firms in Germany. PACTA is our technical basis with the help of which we can create and update our online contract forms in a scalable way. PACTA offers us a significant speed and efficiency advantage over our competitors. It enables us to offer all our consulting services at any time, on demand, with the highest quality and at fair prices. In addition, we gain more time for client support."

Dr. Georg Schröder, LL.M., Managing Director at legal data Schröder Rechtsanwaltsgesellschaft mbH

"By using PACTA, we were able to accelerate our digitization process in an uncomplicated and fast way. PACTA offers us the possibility to work even more efficiently and independent of location."

Thomas Knüppel, Partner at Klopsch & Partner Rechtsanwälte mbB

"Without PACTA, it is hardly conceivable that a consultation with a lawyer in a distant city could proceed in this way. As a company that offers digitization projects ourselves, we are very enthusiastic about the potential of PACTA."

Jörg Godau, Managing Director at VRR Consulting

With PACTA you can scale your business even faster and more sustainably. Find out how and receive the first 5 PACTA signatures per month for free during the first year of your contract: